Over the years, we noticed that businesses initially choose solutions that tick all the technical boxes or ones that are least costly. However, emphasis should always be placed on tools that are simple to use, efficient, & that provide a good user experience. We urge our customers to pay close attention to the user experience, especially when it comes to having a return on their investment in remote working.
Not doing so will put your business at a risk of increased support costs as employees become less productive while trying to figure out how to utilise the business’s technology.
On the operational side, there are 3 categories of platforms that we believe are essential:
Foundations of remote working
Systems of record
Systems of engagement
Laptops
Internet Access
VPN: A Virtual Private Network is imperative to remote working as it creates a secure, reliable, & safe connection between the employee & the organization’s resources.
Storage Platform: Every organization needs a cloud storage platform such as TechnAdopt to enable file sharing and easy access for all employees.
Productivity apps: Teamwork is the number 1 pillar of business in which it involves using shared assets like documents, reports, infographics, & structured & unstructured data. These assets can be created with the likes of the popular office suites like Microsoft Office365 in addition to document management systems, corporate intranet, HR Systems, CRM, & ERP to name a few.
Simple Strata: With this shift in work norms, companies might not have the instant visibility on the efforts taken by an employee to complete a certain job, & consequently might not know what to improve first. Our systems will detect causality and based on that, will analyze and provide reports to identify the employees who are facing difficulties in performing their jobs in comparison to others. With this visibility, the company will be able to adjust its new processes or provide support for employees who are facing challenges in the most suitable way.
ESP: The Enterprise Submission Platform is a linear workflow that enables function owners to automate their business processes without reliance on IT personnel. This platform will allow users to create requests and approvers to approve them from any location with the use of the web or the app. It is necessary especially in remote working situations as operations need to keep moving regardless of the whereabouts of users.
Engagement Pro: Engagement Pro is an application that helps you plan, organize, & track projects - all in one visual, collaborative space - to increase visibility & alignment within team members. This tool facilitates remote collaboration on projects.
Opportunity Pro: Every company with a sales department surely should use a CRM platform. Opportunity Pro enables the sales team to improve their winning rates by having accurate forecasts, details about customers & their needs, & keeping track of all actions taken & planned in order to close a deal. Rather than managing each sales team member individually, managers will be able to have top view visibility on all the pipeline remotely and will be able to review team members accordingly.
Mobile Apps:
As we live in the age of a “smart phone take-over”, it is essential that our work is accessible from the number one tool we use constantly. Whether at home or outside, employees should have the option to interact with team members via their phone.
Similarly, employers should expect their employees to have access to their work from anywhere, especially given the remote working situation. For that reason, all of our recommended products are available as mobile apps in addition to web as we have anticipated that a time will come where reliance will be solely on smart phones. We like to think we are pioneers in this field. 😉
Emails
Idenedi: A communication tool that provides an enjoyable user experience is one that sticks. Idenedi is a tool that has proven to be one of the most requested platforms as it combines ease of access with ability to deliver critical information. While emails remain the number one tool for exchanging work-related documents, they are lacking in the push notification department.
With Idenedi, managers will be able to pass important announcements regarding changes in the work environment with absolute assurance that employees will be notified. This is crucial especially in remote working as managers can track to check if important messages have reached everyone. They can even create a space for team members to interact in the comments section, and soon via chat.
As we have provided our recommendations for the infrastructure on the operational side, we also believe that there are steps to be taken to prepare teams mentally for this sudden shift in our work space.
Check out here our tips on how to adapt in the time of a global pandemic.
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Originally published Mar 31, 2020 5:18:46 PM, updated April 2, 2020
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You see the end product but we’re bringing you closer to the people behind it!
We sat down with Hanadi Sidawi, product manager of one of our most popular solutions “SimpleStrata” to get to know her more and understand her journey to becoming SimpleStrata’s product manager.
Hanadi graduated from Abu Dhabi University with a degree in computer science and a minor in business administration. Her professional career was kicked off when she became a trainer for basic computer courses. She then shifted into another company, where she worked as a legal assistant for 1 year and then got promoted to senior legal assistant, maintaining that position for 2 more years.
With that kind of experience under her belt, she was able to join Exceed as an HR Coordinator where her focus was on internal policies and labor law compliance in Exceed’s different branches. After some time, the bulk of work was getting more focused on employee performance. To familiarise herself with its methodologies and the system handling it, she began the process of self-teaching and read books to study the main frameworks that formulate the basis of Employee Performance Management and Strategy Execution.
That way, she become proficient in the language that provisions the performance solution that Exceed was developing and was working as a performance specialist implementing the methodology of employee performance in Exceed. As she worked more closely with SimpleStrata, she became proficient in it, which lead the way for her to become the product manager.
By getting more exposed to customers, Hanadi and the team came to know that the challenges that Exceed faced internally were common across almost all organisations from different industries.
Exceed had the methodologies but faced a challenge in communicating, implementing, and executing them the right way, as did the other organisations.
These challenges included:
After the system had reached the desired level of maturity, it was launched in Exceed first then to the market and was able to resolve the 99% of the challenges of many organisations, regardless of their size/industry.
Want to know more about the methodologies behind SimpleStrata?
Click here.
Success Stories
One of our larger customers, SCAMAF (Social Care & Minor Affairs Foundation) were using excel sheets to manually monitor and execute their strategy, which was not only very time-consuming, but it was also exhausting the efforts of employees involved who can be utilising their time in other more efficient tasks. Not only that, but the end result would usually have inaccuracies as human error is guaranteed with repetitive tasks such as this one.
What the SimpleStrata team did was they helped them migrate all their data, which was a huge number of excel files, into the system. They set up the system according to SCAMAF’s execution process, and they provided them with the required training to be able to understand and use the system.
They immediately were satisfied with the system as it had created the perfect environment for them that does not require human intervention. After using the system, they had clear visibility on individual performance as well as organisational performance. Whereas they previously had a full department dedicated to strategy execution, they now had only the Head of Strategy monitoring everything via SimpleStrata.
Statement from the SimpleStrata team:
Since we launched it to the market in 2019, we reduced the time and efforts of 20+ organisations with 3,000 employees across numerous industries: 50% decrease in the time required for collecting performance data & 40% increase in employees’ awareness on their goals and KPIs.
Intrigued? Click here for a FREE trial!
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When speaking of performance management, many think of the annual performance review process. But the annual performance review or appraisal is only a small component of employee performance management.
Employee performance management goes much further than the traditional annual review. It involves regular purposeful interaction between management and employees that is focused on job performance as well as direction and support for the employees.
According to Gallup, organisations that successfully engage their customers and their employees, experience a 240% boost in performance-related business outcomes compared to an organisation without engaged employees or engaged customers.
Performance management defines your interaction with an employee at every step of the way in between these major life cycle occurrences.
According to the definition provided by Michael Armstrong in his Handbook of Performance Management,
“Performance management is the continuous process of improving performance by setting individual and team goals which are aligned to the strategic goals of the organisation, planning performance to achieve the goals, reviewing and assessing progress, and developing the knowledge, skills and abilities of people.”
Note how he mentions that performance management is a continuous process — not an annual event.
A performance manager should, therefore, bring together different, integrated activities to form an ongoing”performance management cycle”. Ideal performance management should make every interaction opportunity with an employee into a learning opportunity.
We have put together some tips for optimising your employee performance management system.
As you develop a performance management program, you need to understand what you want to accomplish from it. Ask the following questions to define your goals:
If you know what you want your program to do, it will be easier to build it to accomplish that goal.
Now that you have set your goals, develop a performance plan to go alongside. Develop short term goals. As long term goals can overwhelm the employees even before they start.
Review employee performance regularly. Use metrics and analytics to track how goals are progressing. This will keep the process transparent and allow you to support your employees, whenever necessary.
During the feedback sessions, tensions can arise if the feedback is not constructive and actionable. It is not very helpful for employee morale to blame and point fingers. Instead performance manager should guide employees towards future success.
Managers should make sure to keep feedback professional and remember to focus on behaviour, rather than characteristics.
Ask employees to provide feedback for each other. This will give the performance manager a more holistic view of employee performance. It will also help them understand the challenges that teams are facing, and be able to better offer feedback.
Related: How to Manage Results vs. Efforts and the Communications Gap - FREE Ebook!
Regular coaching can help identify and solve problems before they get out of hand. Monthly or quarterly meetings should be held to help keep employees on the right track. It also helps to organise cross-functional coaching sessions. This helps employees - and managers - understand what other departments do and operate.
It is easy to assume for the management that problems are always caused by employees, but that simply is not the case. Problems can come from various external factors such as availability of supplies, internal processes that are causing issues, or organisational policies. Seek out the other source of problems as precisely as you can in order to fix them.
You cannot expect employees to stay motivated if their achievements are never rewarded. Yet, many organisations overlook this key element. Make sure that employees are not only compensated but also recognised for their hard work. You can rest in peace that they will continue performing for your organisation.
Make sure that your organisation has shared values and cultural alignment. A sense of shared goals, beliefs and expectations among employees creates a pleasant workplace. And a harmonious workplace is good for productivity, positivity and eventually better performances.
In conclusion...
We can all agree that performance management has a significant benefits for employees and managers, as well as for the company as a whole.
For any Human Resources department, performance management is an important system for onboarding, developing and retaining employees, as well as reviewing their performance.
If you are a performance manager or human resource manager it may seem overwhelming to keep up with the entire process. But there are tools to make your life easier at work.
Simple Strata can help you align your entire employee performance management strategy.
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Every sales manager knows that taking proper care of the sales team is an unwritten rule of a business to achieve greater heights.
Every business owner dreams of a sales team that is 100% motivated all the time. Unfortunately, this dream is often not a practical reality.
As the pressure of digitisation on sales functions has grown in the past couple of years, companies are looking for new approaches to optimise sales enablement.
In some ways, empowering a a sales team simply means giving them greater autonomy of decision making and thereby brings better outputs. Sales managers seek out for better ways to do so because no marketing mixture is going to be everlastingly successful!
Training is one of the core elements in empowering any workforce. This is also true for a sales team. There are always new technological developments happening in a company's environment. If they are more technical in nature, giving proper training to the team members is a proactive approach.
The overall skill developed by the sales team is depending upon the quality of the training they receive. It is very important to pay attention to each member and shape them as equally trained and skilled.
Nobody needs to tell you that communication and collaboration are the keys to have a healthy sales campaign. It is all about having up-to-date information and keeping everyone on the same page.
Uninterrupted communication through relentless collaboration enables greater dynamism. Authorities should make sure that there is no communication gap and no one in the team is left behind.
Though sales persons are perceived as the smart ones, there needs to be constant empowerment. They should be more customer-centric for the most part. To have greater customer focus, it is important to have strong back up and this can be provided by the manager who offers ultimate support with solid marketing campaigns.
These campaigns should have the essence that attract and keep the customers hooked. In a way, the management is providing them ultimate authority to do more things which is aimed at bringing more fulfilling outcomes.
Offering more money, time off or a great gift is another great way to give employees a goal to work toward. A recent Aberdeen study shows that non-cash incentives are usually more effective than financial compensation, with top performers 31% more likely to prefer non-cash options.
Your best bet of getting the right incentive for your employees is by giving choices and let them vote on what incentive they’d most prefer. It will give your employees a greater sense of involvement, kickstarting a refreshed sense of excitement.
This should be cited as the most important point because, without the contribution of IT, organisations cannot dream of making it big. These days, marketing success needs smart technology solutions. If the sales team needs to be out in the field, why don’t they have a smart sales application?
We must agree that a sales application can do a lot of automation tasks which have been actually pestering the hapless sales team. It is going to be a great remedy as the features are most advanced and help to sort out several sales issues.
Enabling self-service for B2B buyers isn’t the only benefit of digital commerce. By bringing the sales team into the digital channel, B2B merchants can target the most complex parts of the purchasing experience and turn them into opportunities to retain and grow each account.
The competition in B2B commerce is growing, and the increasing expectations for great digital experiences mean that even long-time industry leaders will need to evolve in order to stay ahead. Empowering the sales channel to provide insightful, consultative selling across all their accounts will resolve the channel conflict that many companies struggle with, accelerating growth for years to come.
Every sales manager knows that taking proper care of the sales team is an unwritten rule of a business to achieve greater heights.
As businesses continue to supercharge their application life-cycle and rapid app development becomes glued to modern IT frameworks, these shifts are disrupting the way that we think about IT contribution. In the past, development and operations have both been measured by the effort that they put forward on a specific project. The more hours and successful code or operations that you bake into a particular project, the more successful you seem. But, can progressive frameworks as agile development survive in this mentality?
A partnership is when two or more people or companies work together as partners. The definition of being a partner is clear- we either win together or lose together, and that is why partners always support each other.